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Security for offices and commercial buildings has long been a major issue for companies all over the world. Yet, with the advancement of technology, keyless entry systems for commercial applications have become one of the most popular and efficient security options.

Commercial keyless entry systems, as opposed to the traditional lock and key technique of commercial access control, employ access codes and authentication procedures to offer secure access to corporate facilities. Businesses may use this system to regulate who has access to the facility and when, making it a perfect choice for enterprises wishing to boost security and reduce hazards.

While commercial keyless entry systems have several advantages, they also have disadvantages. Before installing a keyless commercial door entry system, it is critical to understand how the system works and what features are offered. This detailed tutorial will explain how a keyless locking system works, as well as the various types, advantages, and disadvantages.

Keyless Entry Systems

What is a keyless entry system for business?

A keyless entry system for commercial buildings is a form of access control system that restricts or grants access to a facility using authentication techniques such as access codes, passwords, and biometrics. It substitutes more advanced physical security measures for standard locks and keys, allowing organizations to better monitor who enters their premises.

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How does a keyless door entry system work?

Businesses benefit from keyless building access systems in terms of ease and security. They govern who has access to the building and when by utilizing a mix of access codes, passwords, biometrics, and other authentication mechanisms.

To get entrance to the premises, an employee or visitor must provide their credentials. This might be a code, password, key fob, or biometric information such as fingerprint or retina scans, depending on the system. The system will give entry to the building after the credentials have been validated.

The keyless building entry system allows companies to track and manage who is entering and exiting their facilities in real time. Companies may monitor who is entering their property by using a visitor management system to register when an employee or guest enters the premises. Some keyless entry systems include extra security elements like as alarm systems and video cameras.


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Components of a commercial keyless entry system

To guarantee proper operation, business keyless entry systems often include electronic or magnetic commercial strikes, or office keyless door locks, a proximity reader or sensor, and credentials for each user to authenticate their identification.

Door locks for keyless systems

Keyless locks are generally electrical or magnet-based and may be controlled remotely. To operate the locking mechanism on electronic door entry systems, a power supply is required. Depending on the kind of keyless door system, providing an approved credential will either cause the door to receive power and unlock, or it will temporarily disconnect the power source to enable entrance. They are built with reinforced deadbolts and other security features to be as safe and tamper-proof as possible.

Proximity reader or sensor

Before providing entry, a proximity badge reader system checks each user’s identification. It usually includes an antenna, a processing board, an LED display, a keypad, and other components. It is installed near the entrance and reads each user’s credentials and interacts with the access control system to determine whether or not they are permitted to enter.


The type of credential used in a business keyless entry system will be determined by the device itself. Some of the most typical credentials used with keyless door entry systems are key cards and fobs. As authentication mechanisms, PIN access codes, passwords, biometrics, and mobile applications can all be employed.

The biggest advantage of keyless door entry security systems for businesses is that access codes may be altered quickly if necessary. Biometric access control credentials that are more sophisticated, such as fingerprints or retinas, are unique to each user and provide a higher level of protection.

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Benefits of keyless door entry systems for business and commercial use

Keyless entry systems provide several advantages for companies and commercial properties. These are some of the primary advantages, ranging from better security to cost savings:

Increased security

Keyless systems add an extra degree of protection by allowing only authorized individuals to enter the premises. Furthermore, by tracking when each user enters and quits their premises, organizations may better monitor and control the flow of individuals on their property.

Convenient, keyless access control management

Managers can simply control who gets access to the building, when they have access, and where they may go using keyless entry for companies. Furthermore, keyless door entry eliminates the need for users to fumble with keys or carry around several keys to open different doors.

Because users can simply use their smartphone as their credential, mobile access control makes it even easier for businesses to manage their security without sacrificing convenience.

Cost savings

Keyless systems can also help businesses save money over time. Companies may avoid key duplication and replacement costs by removing the need for real keys. There’s no need to retool all the locks when an employee departs or a renter moves out. Mobile credentials reduce the cost of obtaining and maintaining key fob access control systems or key card systems even more.

Remote access

Remote access and the ability to operate doors from anywhere are further benefits of electronic keyless door access control. Users can allow access to their properties even when they are not there using remote keyless entry devices. This provides additional convenience and security for firms with many sites or those who work remotely.

Enhanced customer experience

Commercial keyless door locks may also improve the client experience by providing rapid and secure access to the facilities without the requirement for round-the-clock staffing. This is especially advantageous for companies that rely on visitors or consumers, such as hotels, gyms, and other public facilities. Furthermore, providing cutting-edge technology produces a strong impact on visitors and any commercial facility.

Improved convenience

Commercial keyless entry systems can improve user convenience by eliminating the need to carry a physical key. This is especially handy for organizations with a high number of workers or guests who come and go on a daily basis.

Greater control

Corporate keyless entry solutions also make it easier for businesses to regulate who has access to the premises. Business keyless entry solutions assist maintain tougher security without the effort of adding schedules to doors and adjusting authorization levels for particular users. Furthermore, organizations may easily grant access to new users and promptly remove access if required.

Increased flexibility

Keyless commercial door systems are also extremely configurable, allowing businesses to customize the system to their exact requirements. Businesses may simply adapt their keyless entry systems to match their specific needs, from access control settings to user credentials.

Better accessibility

Keyless door entry systems also increase accessibility for impaired persons since they may be controlled remotely. Those with restricted mobility can enter the building without having to deal with actual keys by using the remote access system.

Audit trails

Several keyless electronic door entry security systems include capabilities that allow companies to track who enters and departs the premises. Having extensive audit trails of user access may assist firms in monitoring activities and ensuring the security of their properties. Moreover, if something does go wrong, the audit trails may be used as evidence in any inquiry.

Reduced liability

A keyless system can also assist decrease a company’s liability for any security breaches. These commercial door entry systems assist businesses in demonstrating due diligence when it comes to securing their properties and the individuals who utilize them.

Improved scalability

To suit the changing demands of a corporate or commercial application, keyless door entry security systems may be readily scaled up or down. As a consequence, businesses can quickly alter their security system as needed without investing in new hardware, making keyless access control locks a cost-effective solution for any size organization.

Ease of integration

Keyless security solutions based on open architecture are also reasonably simple to combine with other access control systems like security cameras and alarm systems. With the assistance of a security system integrator, businesses can simply establish a complete security system that matches their demands.

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Types of keyless access control systems

As a growing number of organizations choose for a keyless door entry system, the alternatives accessible to businesses have expanded. There are many various types of keyless entry systems and credential options available today, each with its own set of features and benefits.

Some sophisticated systems can even enable various credential types and multi-factor authentication on a single reader for commercial keyless entry, allowing businesses to mix and match their access methods. Moreover, computerized commercial door entry systems may record each unlock attempt, allowing organizations to keep track of access and credential activity.

Examine the several types of keyless entry system credentials listed below to choose which door access solution is suitable for your company:

Proximity access control cards

Proximity access control cards are little plastic cards that include user information such as their name and picture. To obtain entry into a building, the user must place the card near an access control scanner. The information contained on the card is quickly updated or modified, allowing organizations to properly control user access.

Prox cards are one of the oldest and most popular forms of keyless entry commercial doors for businesses since they are both cost-effective and dependable. They are not necessarily the most secure, with some older cards lacking security safeguards that make them readily hacked. Businesses that want enhanced security for corporate keyless access control should use encrypted smart cards.

Key fobs

Key fobs are little devices that store the same user data as proximity access control cards. To gain admission to a facility, just place the fob near an access control RFID door reader. Key fobs have the benefit of being quickly linked to a keychain or lanyard, making them practical and easy to carry.

One disadvantage of key fob keyless access for enterprises is the management of credentials. Each new employee will require a fob, and employers will be responsible for obtaining enough credentials to accommodate everyone. Fobs are also readily misplaced or stolen, which can be a problem if the user fails to notify the loss before your security staff can deactivate the key fob.

Keypad-based commercial door entry system

PIN codes are another common sort of keyless access mechanism. To get access to a keypad-based commercial entry system, users must input a code on the keypad. The code is simply changeable, allowing businesses to handle the security of their facility with ease. Businesses may tailor the PIN code for each user in the keyless building entrance system with more complex keypad reader choices.

When the facility has a multi-factor authentication commercial door entry system, keypad access control is a common option. For example, a keypad and a card reader might be paired to need both the user’s card and code to get access.

While handy, keypads may be relatively easy to hack if they lack strong security safeguards. As a result, businesses should only invest in keyless commercial door locks if they include capacitive touch keys, anti-spoofing security capabilities, and the flexibility to design longer-digit PINs.

Biometric electronic door entry systems

Biometric electronic door entry systems give access based on the user’s unique physical traits, such as fingerprints or iris scans. Because fingerprints are unique to each person, these locks provide the highest level of protection.

Biometrics, like keypad systems, are frequently used in conjunction with other access control systems, such as card readers, making it even more difficult for unauthorized individuals to acquire access.

Mobile or app-based commercial keyless door entry

Keyless building entrance systems that are mobile or app-based are a relatively new kind of access control that allows users to enter doors using their cellphones. The technology is linked to an app that lets users unlock the door with a tap or swipe of their phone.

Because the app may be customized to demand extra authentication stages, such as a PIN number or biometric scan already incorporated into the phone, this form of access restriction is extremely safe. Smartphones are less readily hacked than key cards and fobs, and consumers are more likely to report a lost or stolen phone immediately.

It is also a very cost-effective keyless door entry solution because businesses do not need to purchase cards, fobs, or keypads. Users are less likely to misplace their phones than they are to misplace a card or fob. Another advantage of keyless door entry system technology is that users may obtain their access credentials without having to come into the workplace. Access can also be cancelled with a few clicks in the access control management program.

Video-integrated keyless door lock system

A camera is included with a video-integrated keyless building entry system for improved situational awareness. This sort of business door entry system may incorporate all-in-one readers with built-in video cameras, or it may allow security professionals to integrate the keyless lock system with a separate video surveillance system.

A video stream has the advantage of allowing operators to see who is at the door before providing entrance. This is a very beneficial tool for firms who require additional protection or do not have 24-hour lobby security or reception personnel.

Integrating video to office keyless door lock systems improves building security. A fully integrated or all-in-one solution may be set to demand extra authentication stages and enable security teams to visually confirm that someone is who they claim to be. Moreover, the system may be configured to send warnings or messages when the door is unlocked.

Hybrid keyless door entry systems for business

When it comes to keyless door entry, commercial property owners must examine whether or not they already have an access control system in place. Hybrid keyless building entry systems are an excellent way to upgrade the system without having to replace the complete security infrastructure.

A hybrid commercial door entry system allows businesses to upgrade their security and technology without the hassle of a major refurbishment. Businesses may update to touchless access control mobile credentials and develop a remote door entry system for more easy administration by using door readers that use existing wiring.

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Exit devices for commercial keyless door entry systems

One disadvantage of keyless door access for commercial and office buildings is that users may be unable to evacuate the premises in an emergency. Building rules often require firms to invest in escape devices that enable an emergency override for keyless commercial door locks in order to alleviate this issue.

It should be noted that the specifics of the needed exit devices, including where they should be utilized, are determined by local building codes. They are often mounted on the inside of doors to ensure that inhabitants may rapidly evacuate the facility if required.

How to choose keyless electronic door entry systems

There are various aspects to consider when choosing an electronic door entry system for a company or commercial application. Not every structure will require the most sophisticated commercial keyless door entry system on the market. While comparing alternatives, keep in mind the most critical elements that may affect your building, such as:


Various types of access control systems provide varying degrees of security. Businesses may need to invest in a more secure system depending on the application. High-risk regions, for example, may necessitate greater security, such as a biometric keyless access system or several authentication methods. Public places, on the other hand, must remain easily accessible while also providing a more convenient choice, such as a touchless or mobile keyless door entry system.


Electronic door entry systems must be secure and long-lasting because they will be utilized frequently. As a result, finding for solutions that can resist harsh weather and considerable traffic is critical. This is especially true for keypad door entry systems, where standard buttons may soon wear out and let unauthorized users guess the PIN number quicker.

Installation requirements

The cost of installing an electronic door entry system with the assistance of an access control system installer varies based on the kind of system and the building. Some systems, for example, need complicated cabling, whereas some keyless door locks depend on battery power. If you already have a system, search for keyless door entry systems that may make use of your current electrical infrastructure to save installation expenses.


The price of electronic door entry security systems varies greatly based on the features and level of security provided. It is critical to select a system that is both affordable and provides the essential security and functionality.

Ease of use

The solution for keyless entry for company should be both user-friendly and secure. A keyless entry for commercial doors solution that supports numerous credential types on a single reader system simplifies providing access to authorized users by allowing them to select the way that works best for them without jeopardizing your security.


Another consideration is whether the system is compatible with existing security protocols, such as those used for alarm systems, commercial video surveillance, and other access control devices, as well as any other existing technology. Otherwise, you risk having to upgrade your security systems in the future.


A keyless system must be properly maintained to guarantee that it stays safe and dependable. Systems should be inspected, tested, and calibrated on a regular basis to guarantee proper operation. Also, it is critical to maintain the system up to date with the most recent software and firmware upgrades. Thus, seek for keyless building entry systems that are simple to maintain and have automated upgrades.

Customer support

Furthermore, it is critical to seek for a keyless access control system from a manufacturer that provides thorough customer support. This includes having access to qualified professionals who are accessible for technical help 24 hours a day, seven days a week. Having a customer care personnel on hand at all times is crucial in ensuring that any faults with the system are addressed swiftly and efficiently.

8 signs you need to update your building’s keyless entry system

When there are symptoms that the keyless building entry system is not working properly, it may be time to consider replacing it. Some frequent signs that your access control system need an upgrade include:

1. Too much time is being spent by employees on security management.

Personnel spending too much time administering keyless access systems for business applications, such as updating credentials, setting up new users, and providing credentials to guests, is a prevalent concern.

Several of these duties should be automated in an improved system, and tools for managing employee access should be simple to use. Mobile keyless access for business doors, for example, should have an app for remote administration and automated credential renewal.

2. Numerous failures or malfunctions

Another sign that a keyless building entry system need an upgrade is if it frequently fails or malfunctions. This might be the result of out-of-date hardware or software, or a lack of adequate maintenance. In some circumstances, system upgrades may be required to guarantee dependability and integrity.

Cloud-based (as opposed to on-premise security) keyless door entry systems can reduce this issue by providing automatic software upgrades that offer you access to the most recent capabilities while ensuring optimal availability.

3. Hacking susceptibility

A keyless entry system that is out of date may be more vulnerable to hackers or unwanted access. Always keep the system up to date with the newest security software and firmware upgrades. Further levels of protection, such as multi-factor authentication, biometric authentication, and end-to-end encryption, should be provided by advanced keyless access control systems.

4. Unaccomplished user expectations

If staff cannot safely and efficiently access the facility, it may be time to seek for a new solution. An upgraded keyless entry system should provide simple access and administration, intuitive user interfaces, automated functions, and mobile credentials enabling remote keyless access through a smartphone app. This will assist in ensuring that expectations are met without jeopardizing security or safety.

5. Log access is difficult.

It may be time for an upgrade if it is difficult to trace who has accessed the premises or if there are indicators of unlawful entry. The most recent commercial keyless entry systems have real-time logging capabilities, making it simple to audit who has accessed the facility and when they entered. They also allow security operators to see access activity and respond to events from anywhere by enabling remote access logs.

6. Incompatibility with mandatory integrations

The keyless entry office system may need to interface with additional security systems, such as video cameras, alarm systems, and visitor management programs, in some circumstances. If your existing system does not interact effectively with your other software, hardware, and business tools, it may be time to invest in a new system to support these integrations.

7. Inadequate remote access and control

With current safety procedures, keyless entry for business doors that provide remote access and control is required. Search for a keyless door entry system with a mobile app or web gateway for convenient access without being on-site. You should also be able to remotely unlock the door, issue or revoke credentials, transmit temporary access links, and change door schedules using the management software.

8. Managing multiple systems for each location

If the company has many locations, coordinating different entry systems for each one can be time-consuming and costly. Managing separate systems for each sitearry distinct credentials for each location is especially important if users require access to several facilities. Instead, seek for a business keyless entry system that can be placed at several locations and provides centralized management and monitoring. This will save time and money spent administering different systems.

Investing in the best keyless door entry system for your business

Keyless entry solutions for corporate applications should provide safe access, dependable performance, and user interfaces that are simple to use. If any of these conditions are not satisfied, it may be time to investigate system upgrades.

A keyless entry system that has been enhanced should have automatic functions, remote access, and interoperability with other security systems.

All of these elements will assist to guarantee that people can safely and efficiently enter the facility, and that operators can properly monitor access and triage issues. Purchasing a new keyless entry system for commercial buildings is an efficient approach to improve security and safeguard the company from any dangers.

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